Issue No. 1
Effective Date: 01/29/2014
Review: May 1 E4Y
01.01 This policy establishes the responsibility and procedures for assessing a higher tuition rate for undergraduates attempting excessive hours at a public institution of higher education.
01.02 This policy ensures that policy and procedures conform to the Texas Education Code and Texas Administrative Code. Texas Education Code §54.014 provides that institutions may charge a higher rate of tuition to undergraduates with excess hours. Texas Education Code §61.0595 limits formula funding for excess hours. Texas Education Code §51.3062(l) limits the number of developmental education semester credit hours for which formula funding may be received. Texas Education Code §51.931 exempts from excess hours regulations any courses that were attempted ten or more years before the start of a degree program under Academic Fresh Start. Texas Administrative Code Title 19, Part 1, Chapter 13, Subchapter F, Rules 13.100-13.109 provides the rules that clarify the enabling legislation, define responsibilities of institutions to ensure that students are adequately informed regarding the excessive hours policy.
02.01 Degree Plan – Academic program of courses and their related hours culminating in a degree or certificate, including minors, double majors, and completion of any other special program in which the undergraduate is also enrolled for Texas resident college credit, such as a program with a study abroad component.
02.02 Excessive Hours – Effective with undergraduates initially enrolling in the fall 1999 semester and subsequent terms, hours attempted by a resident undergraduate that exceed by more than 45 hours of the number of hours required for completion of the degree plan in which the undergraduate is enrolled. Effective with undergraduates initially enrolling in the fall 2006 semester and subsequent terms, hours attempted by a resident undergraduate that exceed by more than 30 hours of the number of hours required for completion of the degree program in which the undergraduate is enrolled. Effective fall 2009 hours earned by an undergraduate before graduating from high school and used to satisfy high school graduation requirements are not included in the calculation of excess hours. For purposes of excess hours, resident undergraduates include nonresident undergraduates who are permitted to pay resident tuition.
02.03 Formula Funding – The method used to allocate appropriated sources of funds among institutions of higher education.
02.04 Hours – Semester credit hours.
02.05 Non-Course-Based Developmental Education Interventions (also known as Non-Semester-Length Interventions and also referred to as Interventions) – Interventions that use learning approaches designed to address an undergraduate's identified weaknesses and effectively and efficiently prepare the undergraduate for college-level work. These interventions must be overseen by an instructor of record, must not fit traditional course frameworks, and cannot include advising or learning support activities already connected to a traditional course; interventions may include, but are not limited to, tutoring, supplemental instruction, or labs.
02.06 Developmental Courses – Courses designed to correct academic deficiencies and bring undergraduates' skills to an appropriate level for entry into college. The term includes English as a Second Language (ESL) courses in which an undergraduate is placed as a result of failing the reading or writing portion of a test required by Texas Administrative Code §4.56 of this title (relating to Assessment Instruments).
02.07 Undergraduate – For the purposes of this policy, a student who has not been awarded a bachelor’s degree or the equivalent.
02.08 Workforce Education Courses – Courses offered by two-year institutions for the primary purpose of preparing undergraduates to enter the workforce rather than academic transfer. The term includes both technical courses and continuing education courses.
03.01 Texas Education Code §54.014 provides that institutions of higher education may charge a resident undergraduate who incurred excessive hours a tuition rate higher than the resident undergraduate tuition rate, but not to exceed the rate for non-resident undergraduates. Texas State University undergraduates attempting hours in excess of their degree program requirements will be charged the non-resident tuition rate for excessive hours. Texas Administrative Code, Chapter 13, Subchapter F, also provides guidance for the implementation of this policy.
03.02 Attempted courses include those courses attempted at Texas State or any Texas public institution of higher education. The following types of credit hours will count toward the excessive hour limit if they are normally eligible for formula funding:
03.03 The following types of hours are exempt and are not subject to the limitation on formula funding set out in Texas Administrative Code §13.104 of this title (relating to Limitation on Formula Funding for Excess Hours):
04.01 Texas State has determined that undergraduates who are eligible for financial aid under the federal Pell Grant (Pell) program will be exempted from the non-resident tuition if, at the time of registration, their Pell eligibility is documented in the student information system at Texas State.
04.02 Undergraduates who become Pell-eligible during the semester in which they are charged the nonresident tuition may submit eligibility documents to the SBS office no later than the official last class day of the semester in which the appeal is being requested.
04.03 Undergraduates who file a change to their degree plan, which would adjust their excessive hour status, must do so by the census date of the semester in which they are charged the excessive hour rate.
05.01 Student Business Services responsibilities include the following:
05.02 Academic advisor responsibilities include the following:
05.03 Curriculum Services responsibilities include the following:
05.04 Institutional Research responsibilities include the following:
05.05 Registrar responsibilities include the following:
06. REVIEWERS OF THIS UPPS
Treasurer May 1 E4Y
Director, Student Business Services May 1 E4Y
Director, Curriculum Services May 1 E4Y
Director, Institutional Research May 1 E4Y
Director, Financial Aid and May 1 E4Y
07. CERTIFICATION STATEMENT
This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.
Treasurer; senior reviewer of this UPPS
Vice President for Finance and Support Services